How to Manage Exhibit Shipping

How to Manage Exhibit Shipping

Do you have an upcoming exhibit or trade show? You might be worried about the logistics of transporting everything you need to the location, but have no fear. We at Washington Express Movers are the freight shipping professionals Washington, DC can trust to get the job done the right way. We urge you to rely on our company to ensure that your displays and necessary items arrive exactly when you need it, where you need it, and in the top condition for your event.

Researching the Options

When it comes to finding the perfect team to transport your items, we get it – not all companies were created equal. During this stage of planning for your event, you’ll be able to compare prices and services offered to make the best choice. Most companies will drop off items at a loading dock and be on their way, but not us. We ensure that the packing, loading, unloading, and setup are all complete before we call it a job-well-done.

Logistics Consultant

Maybe you don’t know exactly how you will get everything from point A to point B, but that’s where we come in. We always have someone on site to oversee the moving process and ensure everything is exactly where you need it to be. This logistics consultant can help keep the moving process running smoothly and prevent you from having to worry about the details. This means you can focus on the the trade show and not on the little things.

Make Sure Everyone is on the Same Page

Hiring a freight shipping company is probably going to be your best bet for getting things transported quickly and efficiently, so make sure that this company understands your expectations and goals. For example, a company that has experience with trade show freight shipping is going to be a better option than one without. Ask a representative about what services they provide, as well as the expected level of customer support. Before making your final decision, find out how long the company has been in business, read the reviews, and request a price quote so you know what to expect.


When you register for your show, the event’s sponsor will likely let you know everything you need to keep in mind before the event begins. This should include any instructions for when you can move and set up your exhibit, as well as any forms they may need to be filled out before setup begins. The drayage contractor will let the shipping company drivers know where to go, where to set up your display and unload any crates, and when to pick up exhibit crates. This drayage contractor will be in touch with the freight delivery team you choose. This is essential to proper communication and timely setup!

After the Show

Typically, the drayage contractor will be in contact with your shipping company to tell them when the proper time is to pick up your crates and other items. To ensure that everything goes where it should, we recommend that you label your crates, boxes, and skids. If there are any items left behind, they are “forced,” or sent to the event contractor’s warehouse for storage. If this should happen to you, call the event planners and arrange for the item to either be picked up or sent back to you. We recommend keeping a camera on-hand so you can document any damage that might come to your belongings as they are transported from the trade show space to the loading dock.

If something should be damaged during the loading process, it is crucial that you file a claim with the drayage contractor before you leave. Afterward, ask for the contractor’s phone number, address, and shipping procedures to follow-up later on, if need be.

Contact Washington Express Movers

We know how important each and every tradeshow is to you and your business, which is why we pay the utmost attention to detail. When it comes to logistics and professionalism, we know that no team can parallel the experts at Washington Express Movers. Contact us today for a price quote or to learn more about our services. We can handle everything for you, from packing your items to unloading them at the destination. Call now!